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2017Annual Conference- Exhibitor
   

Exhibit and Sponsorship Opportunities

Sponsorship

RATE

SPONSORSHIP (Click to purchase)

BENEFITS OF SPONSORSHIP
 $1000 Break Sponsor (Monday or Tuesday) Signage in the Break Room, Dynamic Logo Link on Website, Program Book Listing, Logo Listing on General Conference Signage
 $1250 Breakfast Sponsor (Monday or Tuesday)
Signage in the Breakfast Room, Dynamic Logo Link  on Website, Program Book Listing, Listing on General Conference Signage, Ability to Place Promotional Materials on table near room entrance 
 $1500 Buffet Lunch Sponsor (Monday)  
Signage in the Lunch Room, Dynamic Logo Link on Website, Program Book Listing, Listing on General Conference Signage, Ability to Place Promotional Materials on table near room entrance
$750  EXCLUSIVE! Lapel Pin Sponsor  Dynamic Logo Link on Website, Program Book Listing, Listing on General Conference Signage, Signage at Registration Table with the Pins alongside company sponsor brochure
$750  EXCLUSIVE!  Lanyard Sponsor Dynamic Logo Link on Website, Program Book Listing, Listing on General Conference Signage, Signage at Registration Table with the Lanyards Alongside Company Sponsor Brochures
Varies

Program Advertisement:
Quarter Page
Half Page
Full Page

Full-Color Advertisement in Program Booklet given to all Conference and Trade Show Attendees. Quarter Page-3.5" W x 4.75" H -  $200; Half Page-7.0"W x 4.75” H - $400; Full Page- 7.0"W x 9.50"H - $600

 

 Exhibits

RATE   WHAT YOU RECEIVE
 $1250  10x10 Draped Booth, Table and Chairs, Exhibitor Badge and Ribbon, 1 Complimentary Conference Registration, 1 Reduced Rate conference Registration, Listing in the Conference Program Booklet, Dynamic Logo Listing on the Conference Exhibits Page 
 $1450 10x10 Draped Booth, Table and Chairs, Exhibitor Badge and Ribbon, 1 Complimentary Conference Registration, 1 Reduced Rate conference Registration, Quarter-Page Ad in the Conference Program Booklet, Dynamic Logo Listing on the Conference Exhibits Page  
 $1650 10x10 Draped Booth, Table and Chairs, Exhibitor Badge and Ribbon, 1 Complimentary Conference Registration, 1 Reduced Rate conference Registration, Half-Page Ad in the Conference Program Booklet, Dynamic Logo Listing on the Conference Exhibits Page  
  • Register for the conference and purchase your Exhibitor Booth at Conference and Exhibit Registration.
  • Each Exhibitor Attendee must be registered  for the conference.
  • Primary Registrant for Exhibiting Company MUST purchase the booth during registration.
  • The option to purchase an Exhibit Booth is located on the last page of registration (before the payment page).
  • Each Exhibiting Company receives one complimentary conference registration and one reduced rate registration ($250). 
  • Contact mgreen@abpa.org for your promo codes to utilize during registration checkout for the proper exhibitor registration fee discounts.
  • Exhibitors will receive an exhibitor kit via email for shipping details and submission of additional information.

Exhibitor Information

Exhibit Dates:  April 3-4. 2017

Exhibit Location: Texas B&C Ballroom

Exhibit Equipment and Services
10’ x 10’ exhibit booth, piped and draped, with a skirted 6’ table, two chairs, and identification sign
Displays must not be higher than 8’ in the back and 3’ on the side dividers along the aisles.
One (1) complimentary conference registrations per booth.
One (1) reduced-rate ($250) conference registration per booth. You can choose exhibit space to include an advertisement in the conference program.
Individual listing in the conference program including a description of your organization, product or service.
Dynamic Logo Listing on the Conference Exhibits Page (Logo/link to e provided to ABPA by exhibitor)
A post-show attendee mailing list* will be made available to all exhibitors at no cost upon request.
*E-mail addresses and phone numbers are not included.
 
Location of Exhibits
Exhibits and the Refreshment breaks will be together in the Texas B&C Ballroom. Exhibit booth locations are assigned based upon receipt of exhibitor’s registration and payment. Exhibitor Packets will be emailed to registered exhibitors for submission of additional necessary information. Exhibitors are asked to make their booth preferences known and this will be evaluated in the final booth assignments.  Conference sponsors may receive preferential placement.  Booth locations will be assigned at the sole discretion of show management and will be based on the date of request. 
 
Exhibit Hours
Please observe the schedule listed below: 
Date Hours Event
Sunday, April 2, 2017 11:00 AM - 6:00 PM Set-up
Monday, April 3, 2017 7:00 AM - 4:30 PM Trade Show
4:30 PM - 6:30 PM Exhibitor Reception
Tuesday, April 4, 2017 7:00 AM - 3:00 PM Trade Show
3:30 PM - 6:30 PM Tear Down
 
For Greater Exhibitor Visibility, We Provide:
Exhibitor Reception in Exhibit Hall on Monday Evening
Continental Breakfast in Exhibit Hall on Monday and Tuesday Morning
Breaks in Exhibit Hall on Monday and Tuesday Morning and Afternoon
Silent Auction in Exhibit Hall on Monday and Tuesday
 
Exhibit Setup
Exhibits will be in the same room as the Refreshment breaks to boost traffic for the trade show.  Exhibits must be set up on Sunday, April 2 between 11:00am and 6:00pm.  Your booth must be staffed during all official exhibit hours.
 
Exhibit Teardown
Exhibits end on Tuesday, April 4 at 3:30pm.  Exhibit move-out is from 3:30 to 6:30pm.

Advertising
The official printed conference program is a major part of each participant’s registration packet.
 
Ad Size Specs
Quarter Page 3.5" W x 4.75" H
Half Page 7.0"W x 4.75” H

Advertiser Requirements:
Materials must be submitted in the stipulated size directly to ABPA by the published deadline.
Ad Requirements:  Electronic files only:  No WORD documents.   Hi Resolution PDF with Fonts outlined, or EPS preferred.  JPEG images must be 300 dpi and 500 pixels. Ads will be accepted via Exhibitor Ad submitter form in the correct format.  ABPA reserves the right to accept or reject conference program ads.  All copy is subject to ABPA approval.  Publication of an advertisement does not constitute endorsement or approval of a point of view, standard of service or opinion presented therein.
No pricing or product comparisons may be made in the ad.  ABPA reserves the right to refuse any ads or make alterations to ads that do not comply.
ABPA, including its agencies and publishers, assumes no responsibility for errors associated with files sent without a color proof, errors due to file formatting and/or content errors within the ad
 
Silent Auction
ABPA holds a silent auction for our attendees with items donated by the Exhibitors, ABPA Chapters and Members. The funds generated by the auction are placed into our Education Fund and used on educational materials. Donations generally range from items like gift baskets gift cards and collectables. This is a great opportunity to promote your products and services. ABPA displays the donated items and identifies who the donor of each item is.  The Silent Auction is held in the Exhibit Hall throughout the Exhibit hours. Your donated items are vital in making this year's auction another success.  Donated items can be brought to the Silent Auction table during exhibitor set-up hours. 
 
Lighting and Electrical Work
All electrical work must be ordered through the Wyndham San Antonio Riverwalk Exclusive AV provider, PSAV (Order forms included with exhibitor kit).  All cloth draping and/or display materials must be fire retardant.

Character of Exhibits
The Conference Committee Chair of the American Backflow Prevention Association, reserves the exclusive right to decline or prohibit any exhibit, part of an exhibit, person, advertisement, souvenir or other feature or action deemed objectionable and/or potentially harmful to the high standards of the Annual Meeting of ABPA.  No refund will be given if the booth is changed or modified because of an ABPA decision.  All public space in the exhibit area and throughout the conference center is under joint control of the ABPA Conference Committee Chair and the Wyndham San Antonio Riverwalkl and shall not be used for exhibit purposes without expressed written consent.  No part of any exhibit may intrude upon or interfere with the visual presentation of your neighbor’s booth.  If the operation of any equipment or apparatus produces noises or vibrations of sufficient volume, or odors found to be annoying to neighboring exhibitors or guests, it will be necessary to discontinue such operation.  Exhibits must be staffed at all times during exhibit hours.  Exhibits must NOT be disturbed, dismantled, or removed before 3:30pm, Tuesday, April 4, 2017.

Inbound and Outbound Shipments
ABPA has contracted with Freeman Exhibition Services.  We will send you an exhibitor kit that will include all shipping and material handling information for both inbound and outbound shipments.
Your exhibit materials must be shipped to Freeman, not the hotel.

For Security
Each exhibit must be staffed at all announced times by the exhibitor’s personnel.  The exhibit area will be locked at night.  It shall be agreed by the exhibitors and any riggers, haulers, or other contractors engaged for the purpose of moving exhibits and equipment into and out of the Wyndham San Antonio Riverwalk, that the Wyndham San Antonio Riverwalk Hotel shall be compensated for any expense incurred in repairing damages or injuries to the physical property of the hotel from the handling or movement of such exhibits and equipment on the premises.  Nothing shall be posted, tacked on, nailed or screwed into, or otherwise attached to columns, walls, floors or other parts of the building or furniture.  Any expenses incurred in properly protecting the building, equipment or furniture therein will be the responsibility of the exhibitor.

Liability & Insurance
Neither the American Backflow Prevention Association, the Wyndham San Antonio Riverwalk, nor any of their employees or representatives shall be liable for any injury, loss, or damage to the exhibitor’s personnel or property or to visitors attending the exhibition.  Additionally, neither the American Backflow Prevention Association, nor the Wyndham San Antonio Riverwalk shall be held liable for the effects of unforeseeable events that may deleteriously affect the quality of the exhibitors’ display or the number of people attending the meeting.  Neither ABPA nor the Wyndham San Antonio Riverwalk accepts any responsibility for an exhibitor’s products.  Liability Insurance shall be at the exhibitor’s own expense.  Neither ABPA nor the Wyndham San Wyndham San Antonio Riverwalk accepts any responsibility for an exhibitor’s products.
 
Terms and Conditions of Payment for Exhibiting and Advertising     
Full payment must accompany an online registration. A completed and signed exhibitor kit must be received by February 28, 2017.   All advertising copy/artwork to be included in the Conference program must be received via the form in the Exhibitor Packet no later than February 28, 2017. 

Hotel Information
ABPA has very favorable room rates of $139.00 USD at the Wyndham San Antonio Riverwalk.  For room reservations, go to Wyndham Reservations.  If you wish, you may call the Wyndham San Antonio Riverwalk Hotel reservations desk 866-764-8536 and specify that you are a part of the ABPA 2017 Education Conference.

Hotel Parking
The hotel is offering discounted self-parking at a rate of $19 per day in and out, payable at the front desk.  Make sure to let them know you are with the conference.  The self-park facility is located at Soledad and Martin Streets
 
Airport Transportation
Taxi or Uber are the best modes of transport from the SAT airport to the Wyndham San Antonio Riverwalk.  The cost is approximately $30 each way. 

  

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